Handling of Mail - JSS2 Business studies Lesson Note

These processes ensure efficient management and communication within the organization while maintaining proper documentation and compliance.. The handling of mail typically involves several steps:

 

• Receipt: Mail is received at a central location, such as a mailroom or reception desk.
• Sorting: It is sorted based on factors like recipient, urgency, or department.
• Distribution: Mail is then distributed to the appropriate individuals or departments.
• Processing: Each piece of mail may require further processing, such as opening, reading, responding, or filing.
• Tracking: A system may be in place to track the movement and status of mail items.
• Archiving: Once processed, correspondence records may be archived for future reference or disposal according to organizational policies and legal requirements.