Filing Classification Methods and Rules - JSS2 Business studies Lesson Note
- Uniformity: Establishing consistent filing procedures and standards across the organization ensures clarity and ease of use for all users.
- Accessibility: Placing frequently accessed documents in readily accessible locations while storing less used items in secondary or archival storage areas.
- Retention: Determining the appropriate retention period for different types of documents based on legal requirements, business needs, or archival considerations.
- Security: Implementing measures to safeguard sensitive or confidential information through restricted access, encryption, or physical storage safeguards.
- Updates: Regularly reviewing and updating filing systems to accommodate changes in business processes, technology, or regulatory requirements ensures their relevance and effectiveness over time.
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